HomeContribution FAQs

Contribution FAQs

Frequently Asked Questions

Contributing to the Project

What kinds of items can I contribute?

On our Contribute page, you can upload documents, images, and short audio and/or visual recordings about your experience in being involved with women’s athletics at Trinity.

Examples of items include stories and recollections, team and individual photos, game recordings, photos of uniforms, rosters, event programs, statistics, scans of news clippings and correspondence.

Anything related to your memories of women’s athletics at Trinity is relevant to the project. If you have something that you are not sure about, contact us.

Why should I contribute an item?

By contributing, you can ensure that the Trinity University Women’s Intercollegiate Athletics History Project (TUWIAHP) represents the full range of perspectives on the development of the program on campus.  

Sharing your personal item with the TUWIAHP will also ensure that it becomes part of the university historical record, so that it can be preserved for future generations. 

Is there a file size limit?

The Contribution form only allows files up to 20MB. If you have a file that is larger and cannot be made smaller, such as an audio or video file, please Contact Us for guidance on how to proceed. 

Can I contribute items anonymously?

Yes. If you wish to remain completely anonymous, even to the administrators of the TUWIAHP, do not provide your name or email address anywhere on the Contribution form. If you wish to create a user account with your email address, but do not want your name to appear in public, simply leave your name off the form. We will never share your email address publicly.

Please be aware that if a problem arises with a completely anonymous submission, such as a technical error or a take-down request from a third party, we will not be able to contact you to help resolve the issue. In that case, we will make a decision on how to handle it without your advisement.

If you are contributing photos or videos, please be aware that digital files sometimes contain geolocation metadata and other potentially identifying information about you. If you are concerned about making such information public, we highly suggest using a tool such as View Exif to check for and remove geolocation and other private information from the item before uploading it.

Please see our Terms and Conditions for more information about contributing.

What if the item I want to contribute is something I already posted somewhere else on the web?

You may have stories or items that you have already published somewhere else, for example on a blog or in a social media post. There are ways to share these with us so that they can be preserved. 

If the item you want to contribute is primarily text (for example, an essay, an email, or a series of social media posts), we recommend that you copy/paste, or screen capture, and save as either a word document or PDF, and select “document” on the Contribute form.

If the item is a mixture of images and text from somewhere on the web (for example, a tweet, Facebook update, or a blog post with images), consider the following methods to contribute it to the Harvey Memories Project:

  • Option A: take a screenshot and upload the picture as an image.
  • Option B: print the webpage as a PDF, and then upload that file as a document in our Contribute form.

When you describe the item on the form, please indicate where you originally published it.

If you have any trouble, please contact us.

How will my email address be used?

Providing your email address to us when you contribute is completely optional. If you do choose to provide it, your email will never be shared with or sold to any third party, and it will not be made public on our website.

We will only use your email to contact you in the event that one of your contributions has been requested to be taken down, or if there is some other issue with your contribution. Submitting your email address also enables you to create a Guest User account that you can use to view all of your contributed items and "unpublish" any items that you no longer want to appear on this website.

What rights do I retain over items I contribute?

As a contributor, you retain the copyright to any item that you upload, but by submitting items to the TUWIAHP, you grant the project a nonexclusive license to make your item publicly available on the Playing Field website and any other web presence administered by Trinity University. 

More information about the rights you grant by contributing is available in our Terms and Conditions.

Why hasn't my item appeared?

All contributed items are reviewed by our team before publication to prevent spam and objectionable content from appearing on our site. The length of time for review will depend on available resources, the number of items under review, and the nature of the contribution.

How do I reset my password?

Please visit https://playingfield.coateslibrary.com/users/forgot-password and enter the email address you used to create the account.

Why does my item contain metadata I did not provide?

We will make every effort to preserve and respect user-submitted metadata for contributed items. However, for archival preservation and consistency across our site, our team does reserve the right to modify metadata.

Using the Project

I see an item on the project that I think should be taken down. What should I do?

If you would like to request that we take down an item, please Contact Us. Provide a link to the item in the collection and the reason why you think it should be taken down. Our team will review your request and inform you of the outcome of our review.

Can I use or republish contributed items from the Playing Field Website?

Creators of contributed items submitted through the TUWIAHP retain full copyright in their items and gives the TUWIAHP nonexclusive license to make your item publicly available on the Playing Field website and any other web presence administered by Trinity University. All individual items include a "Rights" statement that may grant you a license to use or reuse the items with appropriate attribution.

Each item also has a suggested citation displayed on the page that offers recommendations about how to cite it. Please adhere to and respect the rights that creators have retained according to the rights statement attached to the item.

Other Questions

If you have any questions, comments, or concerns, please Contact Us.

(FAQs adapted from the Harvey Memories Project)